Skip to main content
search
Madison Money Market Fund Daily Yield: 9.64% Effective Annual Yield: 10.12% Madison Fixed Income Fund Daily Yield: 10.35% Effective Annual Yield: 10.91% Madison Wealth Special Fund Weekly Average Daily Yield: 10.91% Weekly Average Effective Annual Yield: 11.53%

Madison Life Assurance Kenya Limited, a subsidiary of Madison Group Limited, is a well-known provider of life assurance, group schemes and pension administration in Kenya. The Group also provides through two other subsidiaries, general insurance underwriting as well as fund management services. 

The Company is seeking to recruit Three Records Management Assistants on six – month fixed term contract, reporting to the Supervisor – Records Management. Successful Candidates will be based at the Head Office in Madison House, Nairobi.

Overall Responsibility

The Record Management Assistant will be responsible for timely and accurate processing of documents into the EDMS-ECM software. The role supports document the imaging project at the records management office while ensuring adherence to internal controls, turnaround time (TAT) and statutory compliance. 

Key Responsibilities

  • Collect retrieved files on daily basis as requested by the users or as assigned by your supervisor.
  • Dismantle the files as per the given guidelines.
  • Scan and upload the documents to the given folders in the EDMS per section.
  • Reassemble the scanned files and feed them into their respective archive’s boxes.
  • Label the scanned files clearly with the accurate scan date.
  • Review the scanned documents for quality checks within the system.
  • Keep an updated inventory within the provided computer.
  • Re-shelve the active scanned files.
  • Ensure archive files are returned to their respective boxes of origin without mixing with files from different boxes.
  • Assisting in preparation of records to archives and  in receiving retrieved files from the archives.

Academic and Professional Qualifications required

  • Degree in Records Management or a related relevant field.
  • One-year experience working in a busy digitization environment.

Key Competencies

  • Excellent communication and interpersonal skills.
  • Proven ability to meet deadlines and work under pressure.
  • Keen to details.
  • A team player.

Qualified candidates are requested to forward their CV and Cover letter to hr_recruitment@madison.co.ke not later than 16th April 2026 stating the Role as the Subject of the email.

Your privacy matters to us at Madison Group Limited, as part of our hiring process your personal data will be processed in line with our Recruitment Privacy Notice, which is available at https://www.madison.co.ke/careers/.

Madison Life Assurance Kenya Limited is an equal opportunity employer, committed to diversity and inclusion in the workplace. All qualified applicants will receive fair consideration for employment based on merit, skills and experience.

Close Menu